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Steps to Successful Schedules in Project Management

If you search internet with "Steps to Successful Schedules", you will find millions of results. There are tons of resources that claim the perfect ways of scheduling.

Here is some steps for schedule creation that project managers can follow for their successful management.

1: Define the Schedule Activities - Take your Work Breakdown Structure (WBS) work packages and decompose them further into schedule activities. Take each WBS work package, and decide what activities are required to create that package. For example, if your work package is "configure new computer hardware," your schedule activities might include "set up network configuration," "install the video card," "install applications," and then "set up mail client."

 

2: Sequence the Activities - Remember back in grade school where you were given a bunch of pictures and you had to figure out their order. You had to decide which picture represented the 1st activity, the 2nd activity and so on? Well, that is exactly what the second step is all about. In the second step we sequence the schedule activities by simply placing them in the order in which they need to happen. For example, perhaps we need to install the video card first, then set up the network configuration, install applications and then finally set up the mail client. In some cases two or more activities can be done simultaneously. Perhaps we can set up the mail client while other applications are being installed. This step is where we look at the different types of schedule dependencies such as finish-to-start, start-to-start, finish-to-finish, and start-to-finish to figure out how each of these activities relate to each other.

3: Estimate the Resources Needed for the Activity - The third step involves estimating what resources will be required to accomplish each activity. This includes estimating needed team resources, financial resources, and equipment. These resource needs should be selected for each activity prior to estimating the duration of each activity which is the next step.

4: Estimating the Duration of Each of the Activities - This step requires you and your team to analyse how long it will take to accomplish each of the activities. These estimates can be quantified through the following tools: Expert Judgement, Analogous Estimating, Parametric Estimating and Three point estimation.

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